Cancellation terms of the
Van der Valk Hotel Berlin Brandenburg Ltd.

Cancellation deadlines for conferences and banquet events:
Free cancellation of the entire or partial booking is possible for:

• Groups of up to 30 people - up to 30 days before the start of the event

• Groups of up to 50 people - up to 45 days before the start of the event

• Groups up to 100 people - up to 60 Tage before the start of the event

• Groups from 101 people - up to 90 Tage before the start of the event

For shorter-notice individual or complete cancellations, the following fees will be charged:

• 25 % of the conference fee up to 21 days before the start of the event

• 50 % of the conference fee up to 14 days before the start of the event

• 75 % of the conference fee until 7 days before the start of the event

• 100 % of the conference fee from 6 days before the start of the event

The meeting value is defined by the total value of the conference or banquet event (booked packages and individual services at the time of signing the contract).

Expansion of room use for conferences and banquet events:
If the room is used beyond the agreed time, we charge a fee of 1,00€ per m² of the room size, but at least 200,00€, for each commenced hour, starting from 30 minutes of overrun.

Free cancellation for rooms is possible until:

• 1 room until 18.00 Uhr on the day of arrival

• 2-5 rooms up to 2 days before arrival

• 6-10 rooms up to 5 days before arrival

• 11-20 rooms up to 15 days before arrival

• 21-30 rooms until 30 Tage vor Anreise

• 31-50 rooms up to 90 days before arrival

• 51-100 rooms up to 120 days before arrival

• From 101 rooms up to 180 days before arrival

For call-off contingents as well as for bookings during trade fair dates, individually agreed conditions apply, depending on the size of the contingent.